Email Guidance

The best way to reach out to your members of your society is through your Admin Portal. This allows you to send emails to all your members. In your Admin Portal, you will find a widget titled ‘Messages.' Click through to 'Send Email' and you will find the tools necessary to send an email to your members.

We highly suggest you send an email out every two weeks as students will be actively signing up to your society at different times throughout the year. This email can should contain links to your social media accounts and WhatsApp chats (QR code.) This way, all your new members can take part in your upcoming events.

You should also be sending an email out to your society every time for upcoming events (room bookings must be confirmed first!) This way, all members will be aware of your event which will encourage engagement and attendance.

You should have been given the login details for your school shared Gmail account, if you don’t have login details, please reach out to your Academic Experience Coordinator. We recommend that you create a rota so that you know which SCO is responsible for monitoring this at a given time to make sure you stay on top of your emails.

If you want to send a mass email to a programme or School of Study, please ask the SU or University Staff to do this on your behalf.

You can also include artwork to produce an eye-catching email. You can do this by using free online designing tools such as Canva.

Header for the top of an email (good for the name of society) - 650x150px.

Simple artwork square (good for advertising events) - 275x275px.

Simple artwork rectangle (good for advertising or for decoration) - 600x400px larger size or 500x300px smaller size.